Health & Safety Policy

 

Last Revised: 25 July 2020

New Zealand National Party Health and Safety Policy Statement
 

The Board and Management of the New Zealand National Party take the health and safety of themselves, staff, volunteers, contractors, suppliers and the public very seriously and are committed to providing a healthy and safe work environment.  A health and safety management system has been implemented to assist us in meeting this commitment.  

At all times, management will: 

  • Demonstrate leadership and commitment to health and safety  
  • Ensure that specific health and safety roles are designated at Senior Management level, and that objectives and performance criteria are set for all line managers  
  • Comply with all relevant legislation, regulations, standards, safe operating procedures and codes of practice 
  • Ensure that all workers (including volunteersare aware of, understand and accept their responsibility to maintain his/her own safety and the safety of others in the workplace 
  • Develop interest and enthusiasm in safety by engaging with workers (including appropriate unions and nominated worker representatives) and encouraging all workers to participate and be involved in health and safety initiatives  
  • Effectively manage hazards and risks within the workplace, so far as is reasonably practicable, through hazard identification, risk assessment, risk control and ongoing monitoring.
  • Provide appropriate and well-maintained plant, machinery and tools, to ensure workers have the equipment to carry out their job safely 
  • Develop health and safety awareness through effective induction, training and supervision, to ensure that staff can carry out all aspects of their role safely 
  • Actively encourage the accurate and immediate reporting of all accident, incidents and near hits, so that corrective actions can be undertaken. Where injury or illness occurs, support workers to achieve full recovery through prompt treatment and active rehabilitation, to ensure a safe return to work
  • Promote a system of continual improvement through regular planning, monitoring and review of our workers and our work practices, including an annual review of the health and safety management system
  • In conjunction with the Health and Safety Committee, review the health and safety management system annually and allocate resources to meet the commitments of this Policy. 

All workers are expected to help maintain a safe working environment by: 

  • Taking reasonable care of their own health and safety 
  • Ensuring that their actions do not negatively affect the health and safety of others 
  • Complying with all health and safety policies and procedures 
  • Reporting all hazards, unsafe conditions, near hits, accidents and incidents.  

 

We adopt health, safety and welfare as a fundamental business objective. 

 “We believe every job can be done safely and the safety is everyone’s responsibility” 

 

Greg Hamilton
General Manager | Party Secretary

25 July 2020

 

You can find a copy of our Code of Conduct here

You can find a copy of our Health & Safety Induction Booklet here

 



Introduction
 

The Health and Safety at Work Act 2015 (the Act) provides a framework to secure the health and safety of workers and workplaces. This includes protecting workers against harm by eliminating or minimising risk, providing fair and effective worker representation, and promoting the provision of information, education and training. The Act also strengthens the regulatory provisions for ensuring that actions or inactions in the workplace do not result in harm to other people, including members of the public. 

The Board and Management of the New Zealand National Party take the health and safety of our workers very seriously and are committed to providing a healthy and safe work environment. This health and safety manual has been developed to assist us in meeting this commitment.  



Key Terminology

Person conducting a business or undertaking (PCBU):  

A business (for profit), undertaking (not for profit). A PCBU is not an individual, unless they are conducting the business in their own name as a sole trader or partner.   

Company “Officers 

A person who holds a very senior leadership position and has the ability to significantly influence the management of a business or undertaking. A business or undertaking can have more than one officer. Under the Health and Safety at Work Act 2015, the “Officers” of the business are: 

  1. The Board of Directors 

  2. The General Manager | Party Secretary
     
  3. Any other person who exercises ‘significant influence’ over the management of the business or participates in decision that affects a substantial part of the business. 


Officers 
are required to take all reasonably practicable steps to ensure that the organisation complies with its ‘Due Diligence’ obligations.  

Due Diligence 

An Officer of the PCBU must exercise due diligence to ensure that the PCBU complies with their duties and obligations under the Health and Safety at Work Act. The due diligence obligations include taking reasonable steps to:  

(a) Acquire, and keep up to date, knowledge of work health and safety matters; and 

(b) Gain an understanding of the nature of the operations of the business or undertaking of the PCBU and generally of the hazards and risks associated with those operations; and 

(c) Ensure that the PCBU has available for use, and uses, appropriate resources and processes to eliminate or minimise risks to health and safety from work carried out as part of the conduct of the business or undertaking; and 

(d) Ensure that the PCBU has appropriate processes for receiving and considering information regarding incidents, hazards, and risks and for responding in a timely way to that information; and 

(e) Ensure that the PCBU has, and implements, processes for complying with any duty or obligation of the PCBU under the Act; and 

(f) Verify the provision and use of the resources and processes referred to in paragraphs (c) to (e). 

Worker 

The term “worker” includes: 

  • Employees 
  • Contractors and their staff 
  • Subcontractors and their staff 
  • Outworkers, trainees and apprentices 
  • Students on work experience 
  • Interns 
  • Volunteers 

Health and exposure monitoring 

  • Exposure monitoring is the measurement and evaluation of exposure to a health hazard (including monitoring the conditions of a workplace and biological monitoring or people). E.g. blood tests, workplace noise level monitoring.  
  • Health monitoring is monitoring of an individual to identify early signs of harm to their health arising from work and any changes to their health status, on an ongoing basis. E.g. hearing tests. 

Notifiable event 

Death, notifiable injury or illness, or a notifiable incident.  

Notifiable injury or illness 

As defined in the Health and Safety at Work Act 2015: 

(a) Any of the following injuries or illnesses that require the person to have immediate treatment (other than first aid): 

  • Amputation (of any part of the body), serious head injury, serious eye injury, serious burn, separation of skin from underlying tissue (e.g. de-gloving or scalping), spinal injury, loss of a bodily function or serious lacerations 

(b) An injury or illness that requires or would usually require admission to hospital for immediate treatment 

(c) An injury or illness that requires or would usually require the person to have medical treatment within 48 hours of exposure to a substance 

(d) Any serious infection to which carrying out work is a significant contributing factor, including any carrying out any work: 

  • With micro-organisms, or that involves providing treatment or care to a person, or involves contact with human blood or bodily substances, or that involves handling or contact with animals, animal hides, skin, wool, hair carcasses, or animal waste product, or that involves handling or contact with fish or marine mammals. 

(e) Any other injury or illness declared by regulations to be a notifiable injury or illness. 

Notifiable incident  

An unplanned or uncontrolled workplace incident that exposes a serious risk to someone's health and safety, arising from immediate or imminent exposure to: 

  • Escape, spillage or leakage of a substance 
  • Implosion or explosion of fire 
  • Escape of gas, steam or a pressurized substance
  • Electric shock 
  • Fall or release from a height of any plant, substance or thing 
  • Collapse, overturning, failure or malfunction of, or damage to any plant 
  • Collapse or partial collapse of a structure   
  • Collapse or failure of an excavation or shoring supporting an excavation 
  • Inrush of water, mud or gas in workings in an underground excavation or tunnel 
  • Interruption of the main ventilation system in an underground excavation or tunnel 
  • Collision between two vessels, vessel capsize, or inrush of water into a vessel 

An accident/incident investigation form can be found here.

Reasonably practicable 

An action is considered to be 'reasonably practicable' if it is, or was, at a particular time reasonably able to be done. It takes into account: 

  • The likelihood of the hazard or risk concerned occurring 
  • The degree of harm or damage that might result from the hazard or risk 
  • What the person concerned knows (or reasonably ought to know) about 
    • The hazard or risk; and 
    • Ways of eliminating or minimising it.   
  • The availability and suitability of ways to eliminate or minimise the risk 
  • The costs associated with available ways of eliminating or minimising the risk - including whether the cost is grossly disproportionate to the risk. Note: this step must be done after assessing the extent of the risk and the available ways of eliminating or minimising the risk). 

The higher the risk, the more reasonable it would be to invest more resources in reducing the risk 

Note: A duty holder's obligation to manage risk is limited to doing what is in their ability to control and manage, along with what is 'reasonably practicable' for them to do to manage the risk.  

Volunteer

Some volunteers are classified as volunteer workers and are treated as ‘workers’ under the Health and Safety at Work Act (except for worker engagement, participation and representation purposes). You are a volunteer worker if: 

  • you are doing work for a PCBU that has knowledge you are doing the work or has given consent for you to do the work 
  • you work for the PCBU on an ongoing and regular basis 
  • the work is an integral part of the business or undertaking 
  • the work is not: 
    • participating in fund raising 
    • assisting with sports or recreation for an educational institute sports club or recreation club 
    • assisting with activities for an educational institute outside its premises or 
    • providing care for another person in the volunteers’ home. 

Workplace 

A place where work is being carried out, or is customarily carried out, for a business or undertaking. It includes any place where a worker goes, or is likely to be, while at work. This includes motor vehicles.  

Key legislation 

Acts 

  • Accident Compensation Act 2001 
  • Health and Safety at Work Act 2015 
  • Hazardous Substances and New Organisms Act 1996 
  • Privacy Act 1993 

Regulations 

  • Health and Safety at Work (General Risk and Workplace Management) Regulations 2016 
  • Health and Safety at Work (Infringement Offences and Fees) Regulations 2016 
  • Health and Safety at Work (Worker Engagement, Participation and Representation) Regulations 2016 



Health and Safety Roles and Responsibilities 

Health and Safety is Everyone's Responsibility 

The National Party is a ‘PCBU’ (Person Conducting Business or Undertaking). All PCBUs are legally required to provide a safe and healthy work environment and protect workers and visitors from harm in the workplace. All PCBUs must consult, cooperate and coordinate on health and safety matters where there is more than one PCBU in the work environment. Workers includes: employees (permanent, temporary, part time, full time and casual), contractors and volunteer workers 

General Manager and the Board  

  • Demonstrate leadership and personal commitment to health and safety 
  • Provide governance and oversight over all health and safety matters across the organisation 
  • Promote and encourage a positive health and safety culture across the organisation and incorporate health and safety into all aspects of the business 
  • Exercise due diligence to ensure that the organisation meets its ‘Primary duty of care’ 
  • Be sufficiently informed about the health and safety system to ensure it is fit for purpose, effectively implemented and reviewed on a regular basis 
  • Keep up to date with health and safety matters - have health and safety as a key agenda items at meetings 
  • Understand the nature of the business and its hazards and risks 
  • Ensure appropriate resources are provided to manage health and safety and achieve goals and objectives 
  • Provide a safe work environment (buildings, facilities, equipment) and promote safe work methods  
  • Establish health and safety targets and implement monitoring regimes to track the organisations effectiveness in implementing the health and safety strategy and objectives  
  • Set health and safety objectives and expectations for all workers at all levels within the organisation 
  • Include health and safety in performance reviews and ensure a similar process applies to all management roles 
  • Make sure workers have a mix of operational and health and safety expertise to operate the business safely and effectively 
  • Ensure appropriate hazard, risk, incident reporting and investigation processes are in place and specify clear requirements regarding reporting timeframes 

All Managers and Leaders 

Health and safety duties should be included in the performance reviews of all management roles. 

  • Demonstrate safe performance - be a role model 
  • Promote health and safety as a part of standard business practice to encourage a proactive health and safety culture 
  • Recognize and encourage innovation and excellence in health and safety by providing positive feedback – give praise 
  • Lead the implementation of health and safety management systems 
  • Have an in-depth understanding of the hazards and risks in their area of work and encourage hazard and near hit reporting 
  • Ensure compliance with health and safety policies and procedures and monitor to ensure they are effective by carrying out workplace inspections and observations 
  • Plan and set health and safety targets  
  • Specify worker’s health and safety expectations in the performance management process and provide feedback on performance 
  • Provide training and supervision when required and ensure workers attend relevant health and safety training  
  • Attend and/or facilitate meetings and ensure health and safety is an agenda item 
  • Work with the area Health and Safety Committee and provide support 
  • Identify resource requirements, obtain approval for their provision and allocate funds accordingly 
  • Recruit safe, qualified and experienced workers 
  • Review hazard, near hit, accident and incident reports and follow up with corrective actions, aimed at identifying the underlying causes   
  • Ensure that all contractors are procured in accordance with the organisations policy and procedures, and carry out monitoring and auditing of their health and safety performance 

Health and Safety Manager / Driver  

  • Ensure that staff members are safe in their roles and actions.  
  • Ensures that the organisation attains compliance with legislation  
  • Manage the administrative side of Health and Safety  
  • Drive the annual review of Health and Safety Policies / documentation and the Hazard Register  
  • Complete an annual review of statistics (hazards, near hits, accidents and incidents)  

All Workers 

  • Ensure that your actions do not cause potential injury to yourself or other people in the workplace - look after yourselves and others 
  • Have a positive and proactive attitude to health and safety in the workplace  
  • Adopt safe work practices and encourage others to do the same 
  • Report unsafe conditions, hazards, potential hazards, near hits, accidents and incidents to your Supervisor/ Manager immediately  
  • Advise all workers of any new hazards or safety issues that are identified, and report these hazards using the ‘Hazard Identification Form’ 
  • Participate in planning – hazard identification and management etc. 
  • Attend all health and safety meetings and participate in health and safety training programmes 
  • Take advantage of the support available to you – e.g. workplace and staff support programme and health monitoring  
  • Comply and cooperate with all policies, procedures and instructions, including the use of personal protective equipment and all appropriate safeguards, safety equipment provided 
  • Be aware of your local health and safety support - health and safety representative, health and safety committee, first aider and fire/evacuation warden 
  • Allow audits and inspections to be completed 
  • Participate in return to work programmes (if applicable)  

Fire Wardens  

  • Pro-actively lead emergency evacuations (including six monthly practice drills) and ensure the safety of others  
  • Continuously be on the look-out for issues are ignition sources and evacuations - e.g. blocked exits/passageways or stairwells, locked doors or new combustible materials coming to site (carry out regular inspections) 
  • Effectively carry out evacuation duties and ensure that everyone in the work area is safely evacuated to assembly points in the event of a fire or civil defence emergency situations and report to the head fire warden.  
  • Provide for the safety of people who are disabled and require particular assistance to leave a building in the event of a fire  
  • Undertake warden training on an annual basis 

First Aiders  

  • Keep first aid certificate current by undertaking training (or refresher training) every two years  
  • Work with investigators to ensure that accidents are investigated to reduce the likelihood of re-occurrence 
  • Check first aid kits on a regular basis to ensure first aid kits remain well stocked  

Health and Safety Team / Representatives  

The Health and Safety Team will usually consist of one person from every department or area  

  • Represents workers on health and safety matters 
  • Promotes interests of workers who have raised health and safety risks/concerns 
  • Work with the departmental managers and the Health & Safety driver to ensure health and safety compliance within the business  
  • Monitors hazards and risk controls  
  • Investigate worker complaints 
  • Consults with the Board if risks are not managed appropriately 
  • Proactively work to engage the other people on site to make the place safer  

Health and Safety Committee 

  • Facilitate cooperation between Board and workers in developing and implementing measures designed to improve workplace health and safety 
  • Assist in developing policies and procedures relating to health and safety 
  • Makes recommendations to the Board on health and safety improvements 

External Consultants  

External consultants may be used tensure that we keep up with developments in Health and Safety. External consultants may also be used to provide health and safety training, carry out audits and assist with accident and incident investigations. Any external consultants must have a proven track record and be able to provide evidence of their skills and or experience.